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Movilizer for SAP |
Movilizer for SAP Workflow
A Mobile App for SAP Workflow
for managers and workflow approvers
Introduction Movilizer for SAP Workflow:
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1 |
Purchase requisition created |
The Back-office responsible creates a purchase requisition in the SAP transaction ME21n. | |
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2 |
Workflow monitoring |
In the standard transaction SWIA you can see exactly which workflow were created and who is responsible to release any workflow step. | |
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3 |
Workflow Item sent in background to the Movilizer |
automatically, as soon as relevant workflow item is created for one of the approvers, a business transaction event is triggered and the workflow item is pushed in encrypted form via a web service call to the secured Movilizer Cloud. In the SLG1 you can see a high level technical protocol of this. Additional technical Movilizer monitoring is available as well. | |
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4 |
The Approver displays list of workflow Items |
The approver opens the Movilizer and sees there are some new Workflow Items waiting for approval. | |
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Approve or reject workflow items
Approve or reject workflow items
1 |
Display header information of workflow item |
The approver navigates to the first workflow item from the list; the header information of the item is then displayed. | |
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2 |
The Approver takes a decision on the workflow item |
The approver one he/she is briefed (after having checked the workflow item attributes) and eventually related comments, is able to take a final decision. Should the decision be negative, the manager has to enter a category of rejection and additionally write a small comment explaining shortly the reasons for the rejection. Automatically after pressing "OK", the Movilizer sends the rejected workflow Item back to the SAP system. | |
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[optional] Uniprocess Add-On
[optional] Uniprocess Add-On: Adapt your workflow with zero programming
1 |
This component is optional. The Uniprocess Add-On will allow you to change any workflow via configuration (with "0" programming). The Uniprocess® is an officially certified- add-on for SAP Workflow by a partner of Movilitas (product of company con4PAS, s.r.o). Uniprocess® is:
Uniprocess® is a tool for creating own workflow processes without development. It is based on robust SAP Workflow and simplifies maintenance, monitoring, and performance. Customers using Uniprocess ® are liberated from responsibility of development and performance improvements; the framework is tuned to handle large number of workflows and users. On the other hand, Uniprocess does not limit flexibility of own development, as it offers customized spots (similar to User Existis / BADIs) for entering own business logic. The history of Uniprocess® development spans almost 15 years in past. Several different customers needed different workflows, yet there were many common features required. Regardless of whether it was purchase order approval, timesheet aproval or employee vacation leave request, customers wanted single point of approvals, unified look and ease of control. These requests formulated basic features for upcoming framework. Therefore, the first preliminary version of Uniprocess® (2001) was already built on proven concepts, using experience from diverse industries and procesess. Although reduction of external resources for WF development and maintenance was not primary goal of the framework, it is side-effect of Uniprocess® principle. Uniprocess® is delivered as independent component for SAP Netweaver ABAP stack (supported from version 6.40). It can be easily imported into customer SAP system via SAP Add-On Installation Tool (SAINT). All coding, tables, and WF definitions are developed in a reserved namespace and range and therefore will never colide with any customer of SAP development. Business content (which substantialy extended) is delivered as separate component, which is dependant on standard SAP application components (ECC, SRM, CRM…). The framework for object circulation, as indicated above, is based mainly on two basic principles:
Below some example examples of the product itself and of the Uniprocess configuration workbench: |
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2 Technical Features
The technical capabilities of the Movilizer for SAP workflow results out of a detail requirements analysis observed at various customers running SAP workflow.
Feature Description |
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It runs on any mobile device and works also offline (mobile phones, rugged PDAs, fix barcode readers, forklift terminals etc.) |
A mobile application for SAP Workflow should work offline / online and needs to run on existing mobile devices; thus it should offer flexibility in the mobile device selection as you would never purchase extra hardware for running workflow approvals; it should support various different models of mobile phones, smart phones and even tablets or laptops.
The Movilizer Client is a very small piece of software (some few Kilobytes) written in different native languages (depending on the target device) capable of running in offline / on nearly any mobile phone, smart phone, PDA, Tablet PC, Netbook or Notebook. Please refer to http://www.movilizer.com/Supported_Devices/ for a complete list of supported devices.  The deployment of the Movilizer Client is done via SMS or simple file transfer and is exactly as easy as downloading a ringtone (average set up time is seconds). The Movilizer client works online—offline. This means that you don't need connectivity to be able to work with it. The synchronization can be triggered automatically in background, explicitly by the mobile user or based on a process step. |
Quick and easy installation in the mobile devices |
The Movilizer Client can be installed in any case in less than 2 minutes on any mobile device (smart phone or mobile phone) it does not require any special technical skills. This will make possible that the super user sets up a device without any intervention of the helpdesk support.
The deployment of the Movilizer framework for cell phones is triggered by a technical SMS. Average set up time: between 30 and 180 seconds, mainly depending on the bandwidth of the wireless connection. Technically, the deployment of the Movilizer framework for devices not having GSM/GPRS/3G capabilities (e.g. PDAs, TabletPCs or Laptops) is triggered via transmission of an installable file (*.cab, *.jar etc.) to the device via any channels that allows a simple file transfer (e-mail, ftp, Bluetooth, active sync etc.). Once on the device a double click automatically installs the Movilizer without any user interaction. Average set up time: around 30 seconds or even less. |
It does not need additional hardware servers |
The Movilizer Cloud is a secured multitenant and hosted middleware with 99,9% guaranteed availability that can connect your SAP workflow system with any mobile device by sending and receiving encrypted business data in both directions. For an IT responsible, the Movilizer Cloud means that you don't need to purchase or install any additional hardware and related infrastructure (no middleware). |
It does not require new skills in enterprise IT |
The entire Movilizer for SAP Workflow Application is written in ABAP, and you probably already have ABAP/4 skills in your team, so no new skills are required. Since the entire business logic is in the backend (and programmed with SAP ABAP/4), you are free to change the application whenever you require it. To add new fields, remove or add screens or change the flow of the mobile application you don´t need any help from Movilitas. You can do it on your own with your own IT resources (all you need is ABAP/4 skills) without having to contact Movilitas any time you need changes in the mobile application. |
3 Key Differentiators
Key Differrentiator |
Feature Description |
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It is simple and very low cost: so that it can even be deployed to external employees. |
The Movilizer is the lowest cost option to "movilize" SAP Workflow in the market today. Because it is low cost and even "usage based" licensing is possible, you are able to even deploy the Movilizer to external employees or final customers. With the Movilizer you can even think of creating a new communication channels with you end customers for example allowing them to use their mobile phones for self service purposes: rather than having to call the service helpdesk end customers could use the Movilizer to report malfunctions (notification creation. | |
| It runs on any simple mobile phone |
The Movilizer for SAP Workflow should work offline / online and needs runs on existing mobile devices; thus it offers flexibility in the mobile device selection; it runs on various different models of mobile phones, smart phones and even tablets or laptops. Please refer to http://www.movilizer.com/Supported_Devices/ for a complete list of supported devices. |
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| It is deployed in seconds (device setup can be done by the end user) |
The Movilizer Client can be installed in any case in less than 2 minutes on any mobile device (smart phone or mobile phone) it does not require any special technical skills. This will make possible that the super user sets up a device without any intervention of the helpdesk support. The deployment of the Movilizer framework for cell phones is triggered by a technical SMS. Average set up time: between 30 and 180 seconds, mainly depending on the bandwidth of the wireless connection. Technically, the deployment of the Movilizer framework for devices not having GSM/GPRS/3G capabilities (e.g. PDAs, TabletPCs or Laptops) is triggered via transmission of an installable file (*.cab, *.jar etc.) to the device via any channels that allows a simple file transfer (e-mail, ftp, Bluetooth, active sync etc.). Once on the device a double click automatically installs the Movilizer without any user interaction. Average set up time: around 30 seconds or even less. |
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| It does not require any end user training |
The Movilizer has been designed to be used not only by internal employees but also by externals (third parties, temporary staff or even final customer); in those scenarios training and change management are just not feasible. The application itself needs to be self explaining. For this reason, the reason the Movilizer is 100% process driven, and not information driven. The Movilizer works like a wizard. This means that the process is built in the sequence of screens. All what the user needs to do is to read the information on the screen, eventually to capture data if relevant and to confirm with "OK" or to go back with "BACK". The user has never to decide between more than two options "BACK" or "OK". |
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| It takes weeks to implement and you can do it yourself |
The Movilizer has been designed to be used not only by internal employees but also by externals (third parties, temporary staff or even final customer); in those scenarios training and change management are just not feasible. The application itself needs to be self explaining. For this reason, the reason the Movilizer is 100% process driven, and not information driven. The Movilizer works like a wizard. This means that the process is built in the sequence of screens. All what the user needs to do is to read the information on the screen, eventually to capture data if relevant and to confirm with "OK" or to go back with "BACK". The user has never to decide between more than two options "BACK" or "OK". But more important: should the standard Movilizer for SAP PM template not meet 100% your requirements, you can change or enhance it yourself. The entire mobile app is built in ABAP/4. The Movilizer does not require any client or middleware development. The mobile app business logic is 100% under your control in your SAP system. After 5 days Movilizer training, even a Junior ABAP developer can enhance any Movilizer template or even build completely new apps. |
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| No Upfront Licenses | You can use the Movilizer without purchasing any upfront licenses. | |
| Monthly support fees (SaaS) |
In order to use the Movilizer all you pay is a monthly support fee for each live user (The monthly fee depends on the number of users and scenario, but the range is normally between 15€ and 30€ per user per month). Third level support is included in the mentioned fee. First and Second level support can be purchased separately if wished (although this is typically something your IT department can do itself. The Movilizer offers as well the possibility to pay per executed transaction (rather than per user/month). This option is especially interesting if the purpose is to give your final customer access to the Movilizer (E.g. they can create malfunction notifications whenever an asset is not working rather than calling the service helpdesk). In this scenario the transaction based payment will probably be more competitive. |
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| You are 100% in control of future changes and enhancements in the app. | Since the entire business logic is in the backend, you are free to change the application whenever you require it. To add new fields, remove or add screens or change the flow of the mobile application you don´t need any help from Movilitas. You can do it on your own with your own IT resources (all you need is ABAP/4 skills) without having to contact Movilitas any time you need changes in the mobile application. | |
It is the most flexible mobile app: |
The Movilizer is the most flexible mobile app for SAP Workflow in the market today. | |
| It is device agnostic |
The Movilizer for SAP Workflow is device agnostic and will very likely run on any existing mobile device you may use today; thus it offers flexibility in the mobile device selection; it runs on various different models of mobile phones, smart phones and even tablets or laptops. Please refer to http://www.movilizer.com/Supported_Devices/ for a complete list of supported devices. |
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| Configuration instead of development (Movilizer customizing in SPRO) |
The Movilizer for SAP Workflow has a set of customizing features in SAP ERP transaction "SPRO", which allows you to adopt the template processes to your requirements with marginal developments (if any).
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| It allows changing processes on the fly | The Movilizer gives you the agility and flexibility to adapt to any changing requirements. You can add, delete or change any field or screen without any interruption to operations. The final Movilizer users will not even realise it. The Movilizer combines the advantages of pure online applications (centralised software logistics, instantaneous deployment etc.) with the charm of offline applications. | |
| You can create "mash-ups" (interfacing SAP with non-SAP) on the mobile device |
With the Movilizer you build your app like Lego. Our highly granular building blocks are called "Movelets" and allow you to interface any SAP Module (Workflow, MM etc.) and any non SAP application on the mobile device. For the mobile User, a single app. For your IT team, simple standardised Lego pieces easy to support and to further develop. A mash up example in the screenshot above. Even any Excel worksheet containing a simple survey can be embedded in the application flow of the normal execution of e.g. SAP orders. The filled survey is transferred from Movilizer back to the excel Workbook. For the user one single application. Technically two totally different apps: The SAP Workflow app containing the workflow item and the excel app containing the simple survey. |
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| Via the Uniprocess optional Add-on, you can change your workflows with zero programming via SPRO configuration |
Additionally, if you decide to set up the Uniprocess Add-On, it will allow you to change any workflow via configuration (with "0" programming), via the SPRO customizing.  |
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The Movilizer for SAP Workflow
Technology & Architectural Components
1 The Movilizer SAP Connector
(for SAP Workflow)
The Movilizer SAP Connector uses the web service functionality of SAP. With SAP Basis Rel 7.0 SP14, the SAP web service functionality has been improved and the Movilizer SAP Connector package relies on these adjustments. The required minimum level to implement the delivered package containing the web service proxy is therefore NetWeaver 7.0 with SP 14 or later. Should your backend system not fulfill this requirement, the Movilizer SAP Connector components can be deployed in a distributed manner (one NetWeaver 7.0 system in your landscape is enough to enable the Movilizer to connect to any of your SAP older systems).
The Movilizer client works online—offline. This means that you don't need connectivity to be able to work with it. The synchronization can be triggered automatically in background, explicitly by the mobile user or based on a process step. The Movilizer uses the native user interface of your mobile phone or PDA.
Besides this, no specific SAP Workflow releases are required.
2 The Movilizer Cloud
It is a secured multitenant and hosted middleware with 99,9% guaranteed availability that can connect your SAP Workflow system with any mobile device by sending and receiving encrypted business data in both directions. For an IT responsible, the Movilizer Cloud means that you don't need to purchase or install any additional infrastructure (no middleware). For its use in ultra sensible areas (e.g. in governmental or military environments) the Movilizer supports "End to End encryption" based on military standard encryption algorithms AES or RC4 (from Movilizer version 1.7 onwards). The following components are accessible via secured connection through the Internet:
- Monitoring / Admin Portal: You only use the Monitoring/Admin-Portal via the Internet to do technical monitoring of all your mobile users. Normally you only use this Portal by exception (for trouble shooting purposes);most of the Movilizer customers barely use it . The access to the Portal is protected via SSL, user/password and if optionally also via fixed IP addresses.
- Web Service: You use the Web Service to connect the Movilizer to any backend system you may use. The Web Service includes APIs for: Sending and assigning data to your mobile users / Receiving captured data from the mobile users / Monitoring and administrating the mobile landscape (e.g. creating users etc.). The access to the WebService is protected via SSL, user/password and if also via fixed IP addresses.
3 The Movilizer Client
It is very small software (some few Kilobytes) written in different native languages (depending on the target device) capable of running on nearly any mobile phone, smart phone, PDA, Tablet PC, Netbook or Notebook. Please refer to http://www.movilizer.com/Supported_Devices/ for a complete list of supported devices.
The Movilizer client works online—offline. This means that you don't need connectivity to be able to work with it. The synchronization can be triggered automatically in background, explicitly by the mobile user or based on a process step. The Movilizer uses the native user interface of your mobile phone or PDA.
The deployment of the Movilizer Client is done via SMS and is exactly as easy as downloading a ringtone (average set up time is seconds).
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Movilitas Solutions GmbH, 2011